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Childminders’ focus

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By Allison Leechildminder, author and trainer.

Allison Lee offers advice on keeping records; planning the Early Years Foundation Stage (EYFS) for children cared for before and after school, and provides some simple ‘Minibeasts’ activities

Expert advice

Keeping records

If you keep records about other people on your computer, it is worth knowing that for data protection purposes, you may need to notify the Information Commissioner’s Office (ICO) that you are a ‘data controller’.If you keep all your childminding records on paper, then you do not need to notify the ICO. Neither is it necessary for you to inform the ICO if you keep information about the names, ages and addresses of the children and their parents, details of payments or any data for staff administration on a computer, providing this is purely for accounts and records purposes.

However, if you keep more extensive records, or information of a sensitive nature, for example, health or development records on a computer, then you will need to contact the ICO.

Since the introduction of the Early Years Foundation Stage (EYFS) in September 2008, many childminders now keep records about each individual child’s development on their computer and, if this is the case in your setting, you should notify the ICO.

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